FAQ

What is ERP

Well here is the Answer… ERP stands for “enterprise resource planning”. The definition of enterprise resource planning is an integrated software solution used to manage a company’s resources. ERP systems integrate all business management functions, including inventory/materials management, order processing, manufacturing, purchasing, accounting and finance, human resources, and more.

Why implement an ERP System?

ERP software integrates all departments and functions across a company into a single computer system that can address the specific needs of each department. ERP combines finance, HR, manufacturing, and distribution into a unified, integrated software program running off a single database. This enables various departments to easily share information and communicate with each other. When the software is installed and used correctly, this integrated approach can yield significant benefits.

What benefits will I get from implementing an ERP system?

Quarto ERP software will centralize information from all aspects of your organization and provide real-time information to all functions of your company, all while reducing error prone manual tasks. ERP software can help organizations with financial management, supply chain management, human resource management (HRM) and customer relationship management (CRM).

1. Centralized and integrated software system: Quarto ERP software centralizes information from all aspects of your organization, providing a single, integrated platform.
2. Streamlined processes and workflows: ERP streamlines your business processes and workflows, making operations more efficient.
3. Establishment of consistent processes based on good manufacturing practices.
4. Enables information sharing throughout the entire company, based on security privileges.
5. Improved workflow and efficiency
6. Enhanced customer satisfaction through improved on-time delivery, increased quality, and shorter delivery times.
7. Reduced inventory costs resulting from better planning, tracking, and forecasting.
8. Better visibility into accounts, leading to fewer billing and delivery errors.
9. Decreased vendor pricing by taking better advantage of quantity breaks and tracking vendor performance.
10. Tracking actual costs of activities and performing activity-based costing.
11. Provides a consolidated picture of sales, inventory, and receivables.
12. An ERP system serves as the solid operational backbone that manufacturers and warehouse distributors need to improve the volume of production and order fulfillment while reducing costs. By optimizing manufacturing and distribution operations with ERP, you can also focus on new business opportunities.

Can our current data be converted to the new ERP system?

In most cases, options are available to convert your current data to the new ERP system. Quarto consultants can provide more in-depth information about these options.

How long will it take to implement the ERP system?

Quarto’s experienced consultants and engineers work to ensure your ERP implementation stays on schedule and within budget. The timeframe for implementing ERP software can vary based on factors unique to your company. Contact Quarto to discuss our ERP software implementation process and how it will apply to your business.

What does the term core financials mean?

The term “core financials” refers to the fundamental financial accounting software modules within Quarto ERP software. These modules include:

• General ledger
• Accounts payable
• Accounts receivable
• Cash management
• Purchase order
• Multicurrency management
• Allocations
• Active planner budgeting
• Fixed assets

These core financial modules form the foundation for managing and tracking a company’s financial transactions and are essential for financial management within the ERP system.

What kind of training do you offer?

We offer Just-In-Time training to minimize the time between training and its practical application in daily tasks. Our training is conducted on-site and within the same environment that will be used once the ERP system goes live. This approach reinforces knowledge transfer and ensures practical use after the ‘Go Live’ phase.

How many users can we have? Is your ERP system scalable?

Quarto ERP software is scalable to accommodate your company’s evolving needs, from implementation to long-term growth. The number of simultaneous user logins is determined by the user licenses purchased. If your user requirements increase, additional licenses can be purchased.

Does Quarto offer technical support for the ERP system?

Quarto offers annual maintenance programs that include technical support for your ERP system, as well as individual incident-based technical support. Our technical support staff is available throughout the day, ready to assist you by telephone or electronically.